The Canadian Ophthalmological Society (the “Society” or “we”) respects your privacy and is committed to ensuring that your personal information is treated with the utmost respect, dignity and sensitivity by complying with this policy.
This policy describes:
We will only use your personal information in accordance with this policy unless otherwise required by applicable law. We take steps to ensure that the personal information that we collect about you is adequate, relevant, not excessive, and used for limited purposes.
Privacy laws in Canada generally define “personal information” as any information about an identifiable individual, which includes information that can be used on its own or with other information to identify, contact, or locate a single person.
This policy applies to information the Society collects, uses, or discloses about you:
Information the Society Collects About You
We collect and use several types of information from and about you, including:
The information we collect directly from you on or through our Website may include:
How the Society Collects Information About You
We use different methods to collect your information, including through:
As a visitor to our site, we collect, use and disclose your personal information for the following purposes:
Disclosure of Your Information
We may also disclose your personal information:
Transferring Your Personal Information
We may transfer personal information that we collect or that you provide as described in this policy to contractors, service providers, and other third parties we use to support our business (such as analytics and search engine providers that assist us with Website improvement and optimization) and who are contractually obligated to keep personal information confidential, use it only for the purposes for which we disclose it to them, and to process the personal information with the same standards set out in this policy.
We may process, store, and transfer your personal information in and to a foreign country, with different privacy laws that may or may not be as comprehensive as Canadian law. In these circumstances, the governments, courts, law enforcement, or regulatory agencies of that country may be able to obtain access to your personal information through the laws of the foreign country. Whenever we engage a service provider, we require that its privacy and security standards adhere to this policy and applicable Canadian privacy legislation.
The Society relies on implied consent to collect, use and disclose your personal information for the purposes outlined above. Your personal information may include your name, date of birth, address and contact information. If we require your personal information for purposes not outlined above or which were not communicated to you at the time that we collected the information from you, then we will obtain your consent to collect, use or disclose your personal information for these purposes.
At any time, you may withdraw your consent for The Society to collect, use or disclose your personal information for our programs, services or to share it with a third-party organization. If you choose to withdraw your consent, our employees will explain to you the potential implications of your withdrawal, after which the Society will implement your withdrawal of consent request to the best of our abilities. In all cases, withdrawal of consent is not retroactive.
You also have the right to request access to the personal information that we have collected about you, and to request a correction to this information if you believe it is inaccurate. The Society has provided online services to assist you with correcting some of your personal information on your own. However, if you are unable to do so, you must submit an access or corrections request in writing to our Privacy Officer.
We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the personal information that we hold about you or make your requested changes. Applicable law may allow or require us to refuse to provide you with access to some or all of the personal information that we hold about you, or we may have destroyed, erased, or made your personal information anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your personal information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
The security of your personal information is very important to us. We use physical, electronic, and administrative measures designed to secure your personal information from accidental loss and from unauthorized access, use, copying, modification, alteration, disposal, and disclosure. We also conduct audits and complete investigations to monitor and manage our compliance with our privacy obligations.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Unfortunately, the transmission of information via the Internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.
Except as otherwise permitted or required by applicable law or regulation, we will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Under some circumstances we may anonymize your personal information so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.
110-2733 Lancaster Road, Ottawa, ONK1B 0A9
We have procedures in place to receive and respond to complaints or inquiries about our handling of personal information, our compliance with this policy, and with applicable privacy laws. To discuss our compliance with this policy please contact our Privacy Officer using the contact information listed above.
You also have the right to complain to the Office of the Privacy Commissioner of Canada if you think we have violated your privacy rights for personal information. The Commissioner can be reached at:
30 Victoria Street, Gatineau, Quebec K1A 1H3
Phone: 819.994.5444 or 1.800.282.1376
Last modified: 04/30/20